Department of Administrative Services - Core
DAS Finance and Operations
The Finance and Operations Division supports the Department of Administrative Services in the following areas:
- Accounts Payable processes invoices for payment to vendors that do business with the four DAS Enterprises and the DAS Core. Accounts Payable also performs research when vendors call, checks the accuracy of coding of payments for processing, and insures compliance with the State Accounting Policies.
- Accounts Receivable bills DAS customers, both internal and external, for services provided by the four enterprises. The bills are produced monthly in an electronic format on eDAS.
- DAS Payroll/Personnel tracks payroll information for DAS employees and helps DAS managers hire new staff. They also administer the various benefit programs for DAS employees such as health, dental and life insurance; flexible spending accounts; worker’s compensation; and training.
- The Department of Administrative Services (DAS) is utilizing Activity Based Costing (ABC) to review the marketplace services it offers. Activity Based Costing is a method of assigning the organization's costs to the products and services provided and to identify a rate that covers those costs. Work on the DAS - Information Technology Enterprise (ITE) marketplace rates (excluding print) has been completed and was implemented for FY09. DAS will expand the use of ABC to the ITE print services and to the marketplace services within the other enterprises. This effort will help to streamline the number of marketplace services offered by DAS.
- Budget Analysts provide financial and budget information in support of the department. This includes preparation of monthly operating reports, annual budgets, SWCAP reports, and GAAP reports.
- IT Contract Management staff negotiate and manage IT contracts for hardware, software and IT-related services. Staff also coordinates the DAS-ITE review of other agencies’ proposed IT acquisitions.
- The Customer Service Center (CSC) provides a one-stop location for all Capitol Complex customers. The CSC provides a wide range of information – everything from where visitors can park to how to purchase a flag. They also handle service requests for maintenance on the capitol complex and at the Ankeny Labs. They can be reached by phone at (515) 242-5120 or by fax at (515) 242-5974.
- The Mail Team collects inner office mail and distributes intra-office mail and other postal deliveries.
Did you know?
- The Finance and Operations Division invoices customers over $8 million per month for DAS services.
- Each day the DAS Customer Service Center responds to approximately 100 customer service requests or general information calls.
- Last year the Accounts Payable team processed over 2,300 documents totaling $42 million for capital projects.
- The Mail Team handles an average of 7,000 pieces of incoming mail each month.
- The Finance and Operations Division processed over 48,000 payment documents for fiscal year 2008.
- The Activity Based Costing Team worked with ITE to review their marketplace services. The net result was a streamlined service offering (going from 298 IT services to around 80), and updated services rates.
- The Accounts Payable team processed over 45,000 documents totaling almost $78 million in fiscal year 2008.
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